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Contingency Management Plan

1. Purpose

The Contingency Management Plan for the Sophisticated Analytical Instrument Center (SAIC) at the Institute of Advanced Study in Science and Technology (IASST) aims to establish protocols for responding to emergencies, technical failures, and unexpected disruptions. This ensures continuity of operations, data security, and minimal service downtime.

2. Scope

This plan applies to all operations at SAIC, including:

  • Scientific instruments and their operational continuity
  • Data storage and integrity
  • Website and digital platform (saiciasst.in)
  • Facility and infrastructure management
  • Personnel safety and emergency response

3. Risk Assessment

Potential risks include:

  • Power failures
  • Hardware and software failures
  • Cybersecurity threats
  • Natural disasters
  • Data loss or corruption
  • Personnel unavailability

4. Contingency Measures

4.1 Power Failures

Backup power solutions, including UPS and generators, will ensure uninterrupted operations.

4.2 Hardware and Software Failures

Regular maintenance and redundant systems will minimize downtime. A rapid replacement protocol will be in place.

4.3 Cybersecurity Threats

Firewalls, antivirus software, regular security audits, and employee training will enhance cybersecurity defenses.

4.4 Natural Disasters

Disaster recovery procedures include off-site backups, emergency response coordination, and facility preparedness.

4.5 Data Loss or Corruption

Automated daily backups and a secure cloud storage system will be implemented for data recovery.

4.6 Personnel Unavailability

Cross-training and a roster-based backup system will ensure continuity in critical roles.

5. Recovery and Response Plan

  • Immediate assessment of the issue and activation of the contingency response team.
  • Implementation of corrective actions and mitigation strategies.
  • Notification of stakeholders and affected personnel.
  • Documentation of incidents for future reference and improvement.

6. Roles & Responsibilities

  • Contingency Response Team: Oversees implementation and updates to the plan.
  • IT Support Team: Manages data security, backups, and system restoration.
  • Facility Management Team: Ensures infrastructure resilience and emergency preparedness.
  • Administrative Staff: Coordinates communication and stakeholder engagement.

7. Review & Updates

The Contingency Management Plan will be reviewed annually and updated as necessary to align with technological advancements and institutional needs.